Hill AFB

Logistics Officer Association

"Home of the Wasatch Warriors"

ARTICLE V: Executive Board and Duties of Officers

SECTION 1 – Executive Council.

1. Constitute the governing body and manage the affairs of the Hill LOA.

2. Sets the dates for all Executive Council and general membership meetings.

3. Hold regular Executive Council meetings, as deemed necessary by the President.

4. Perform a complete audit of the Treasurer’s records no later than 28 February every year.

SECTION 2 – Quorum. A Quorum for conducting the business of the Executive Council shall not be less than one-half of the members of the Council empowered to vote.

SECTION 3 – Duties of Officers.

1. President. The President shall preside at all meetings of the Association and of the Executive Council, appoint committee chairpersons, make interim appointments as required with the approval of Executive Council, serve as an ex-officio member of all committees, and call special meetings. The President shall be a non-voting member of all committees, except in the case of a tie vote by the other members.

2. Vice-President. The Vice-President shall perform the duties of the President during his or her absence, and perform such duties as assigned by the President.

3. Treasurer. The Treasurer shall be responsible for all financial transactions of the Hill LOA, collection of membership dues, expense account, banking transactions, and monthly financial status reporting.

4. Secretary. The Secretary shall be responsible for all correspondence for the Hill LOA, keeping and publishing meeting minutes, developing an Association history, creating election ballots, and act as focal point for Association information. In addition he or she shall ensure that a web site is maintained with current information. In the event a Webmaster is available, the Webmaster will assume web page duties.

5. Attachment 1 contains a matrix of detailed specific duties for members of the Executive Council.

SECTION 4 – Committees. Committees and Committee chairpersons are appointed as required by the President, with the approval of the Executive Council. Such committees will be designed to further the purpose of the Hill LOA, as stated in Article I.

SECTION 5 -- Executive Council Assistance. For many of the planned activities, the Executive Council will ask for assistance from the general membership. Instead of a committee, the Executive Council will work with one or two members to accomplish a certain task or event. Therefore, a formal committee is not formed, but informal assistance is provided.